Planned Preventative Maintenance (PPM)
What We Provide
We enable our clients; like property managers and pre-purchasers, to get onto the front foot and better understand their cost liabilities for a property asset.
Our Planned Preventative Maintenance (PPM) schedules provide a detailed assessment of current maintenance requirements, along with cost risks and an annual plan, up to 10 years into the future.
When you have a significantly sized property to manage, understanding the capital expenditure (CAPEX) is a vital tool for effective future planning.
To help with this, Drone Surveys are often undertaken so roofs and high level elements have their condition confirmed.
Be Proactive by Planning Your Preventative Maintenance on Your London Property
Unfortunately, it is all too easy for building managers to fall into the trap of being reactive with their repairs.
Multiple building defects raised to the building manager over time lead to multiple callouts, access arrangements, and professional costs.
We like building managers to be proactive with their repairs! With Planned Preventative Maintenance (PPM) schedules, we make this happen so that proper planning and proper budgeting can be implemented.
Key Contact
What is Planned Preventative Maintenance (PPM)?
Planned Preventative Maintenance (PPM) is a proactive strategy for keeping your London property’s equipment and systems, such as boilers or lifts, running smoothly and avoiding unexpected breakdowns.
It involves scheduling regular inspections, servicing, and repairs based on manufacturer guidelines, usage, or UK regulations, ensuring issues are caught early.
PPM reduces downtime, enhances tenant safety, and maintains property value, making it ideal for property managers in residential or commercial real estate industries.
What is Involved in Planned Preventative Maintenance?
PPM keeps your property in top shape by using tailored maintenance strategies to prevent failures and optimise performance.
Time-Based Maintenance (TBM): Regular tasks, like monthly HVAC checks, are scheduled at fixed intervals.
Usage-Based Maintenance (UBM): Servicing based on usage, such as lift maintenance after a set number of cycles.
Predictive Maintenance (PdM): Uses sensors and data to predict and prevent issues before they occur.
Prescriptive Maintenance: Recommends specific fixes based on data analysis to avoid problems.
Preventative Inspection: Routine checks to spot and fix early signs of wear or damage.
Reliability Centred Maintenance (RCM): Focuses maintenance on critical systems to balance cost and reliability.
These approaches ensure compliance, safety, and efficiency for your London property.
What we do
- Commercial buildings or Residential estates
- 3, 5 or 10 year maintenance plans
- Pre and post report walkthrough
- Drone survey included
- Mechanical and Electrical plant covered
- Overview report with detailed itemised cost breakdown
How to Create a Preventative Maintenance Plan for Your London Property
Start by assessing key systems like heating, plumbing, electricals, lifts, and fire safety equipment in your London property.
Schedule time-based tasks, like annual boiler servicing or quarterly fire alarm tests, to comply with UK regulations such as the Fire Safety Order 2005.
Incorporate usage-based maintenance for assets like lifts and consider predictive tools, like sensors, for critical systems to catch issues early.
Create a clear schedule with tasks, timelines, and qualified professionals.
Track progress digitally and budget for costs, accounting for London’s high service rates.
Regularly update the plan based on inspections, tenant feedback, or new regulations to keep your property safe, compliant, and valuable.
What is Reactive Maintenance?
Reactive maintenance involves repairing systems, like a burst pipe or broken lift, only after they fail or show major issues.
Unlike PPM, it’s unplanned, addressing problems as they arise, which can lead to higher costs, longer downtime, and safety risks.
It’s often used when preventative plans are absent or for low-priority assets where scheduled maintenance isn’t cost-effective.
Reactive Maintenance vs Planned Preventative Maintenance – Which is Better?
For London properties, Planned Preventative Maintenance (PPM) is typically the smarter choice over reactive maintenance.
PPM proactively schedules tasks like boiler checks or lift servicing to prevent failures, ensuring compliance with UK regulations, reducing costs, and minimising tenant disruption.
Reactive maintenance, while initially cheaper, risks expensive emergency repairs, safety issues, and downtime, especially in high-demand areas like London.
Use PPM for critical systems and reactive maintenance for minor, low-risk assets to balance cost and reliability effectively.
